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RULES OF THE CLUB 2004

As approved by the membership at the Annual General Meeting, May 18th,2004

1. NAME and OBJECTIVE

The name of the club shall be the Petroleum Women’s Club of Oslo.

The objective of the club is to provide recreational, social and cultural activities for its members, fostering international friendship and raising funds for a charity to be chosen annually by the committee.

2. MEMBERSHIP

Although originally formed for those connected with the oil industry, membership is now open to women of all categories and nationality upon approval by the committee and payment of the Annual Subscription.

Non members and guests shall be allowed to attend only two meetings before requiring to take out membership. The guest membership fee shall be decided by the committee and will be refunded if the full membership subscription is paid by the second meeting.

The Annual Subscription shall be set by the committee and shall run from September to August.

Membership entitles members to:

Attend all meetings of the club

Attend all functions arranged by the club subject to the following conditions regarding reservations :

• All reservations are by prepayment only.

• Cancellations will be filled first from the waiting list and second by a substitute selected by the member making the cancellation.

• If no substitute is found the member making the original reservation is financially responsible.

Vote for such officers and committee members as are nominated for election.

Vote on all questions of policy within the club, providing a quorum, consisting of 30% of the fully paid-up membership, is present.

3. OFFICERS AND COMMITTEE

The officers and committee members shall be elected at the Annual General Meeting in May and shall take up office at the June meeting.

Officers and committee members shall be elected to office for a period of a year.

The Officers of the Club shall be: President, Vice President, Secretary and Treasurer

The Committee of the Club shall consist of the above four officers and seven committee members elected by the membership at the Annual General Meeting.

The quorum for committee meetings shall be six members, including the President or the Vice President.

The Committee shall have the power to co-opt additional members for any specific purpose.

The Committee shall manage all the affairs of the club and shall be responsible to members at the Annual General Meeting.

4. ANNUAL GENERAL MEETING

There shall be an Annual General Meeting held every May at which:

·     Reports from officers shall be submitted

·     The balanced accounts of the Club shall be submitted to the membership for approval.

·     Officers and Committee members shall be elected for the next session.

5. ELECTIONS  NOTE: Only fully paid-up members may take part in club elections.

Any members of the Club may stand for election as an officer or committee member if nominated and willing to do so.

If insufficient nominations have been received for the officers and committee members, nominations may be made from the floor during an Annual General or Extraordinary General Meeting, but only with the prior consent of the nominee.

6. EXTRAORDINARY GENERAL MEETINGS

Extraordinary General Meetings can be called by a two-thirds majority of the committee or 30% of the total membership.

The Secretary shall post notice of such a meeting, with an agenda, within a week of the receipt of a request for an EGM and the said meeting shall then be held within 14 days from the date of posting, unless the stated business of any EGM requires members to have longer notice.

NOTE: The only business that can be discussed at any EGM is that shown on the Agenda.

7. CHANGES IN THE RULES

Changes in the rules can only be made at the Annual General Meeting or at any Extraordinary General Meeting called for that purpose. Any changes in the rules of the Club must have the approval of two-thirds of the fully paid-up members present at the Annual General or Extraordinary General Meeting.

NOTE: Notice of proposed changes to the Rules must be on the agenda. Changes cannot be proposed under the item ‘Any Other Business’

Any proposed changes to the Rules must be sent to members, in writing, at least one month before the Annual General or Extraordinary General Meeting at which they will be voted on.

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